Enables the creation of manually journal entries for G/L accounts and/or business partners. The journal entry is recorded directly to the data base and therefore cannot be deleted. Journal entries that were created automatically can also be viewed when a specific document, such as an invoice has been added.

Multiple Periods -   Enables the user to create and organize posting periods which are compatible with the company's accountancy requirements. Transactions can be entered into all open periods. Posting Periods can be closed when a period or calendar year has ended using the Period-End Closing function, thus creating relevant postings in the accounting system. Users can define various types of periods; for the entire year, by quarters, months or by a certain range of days.

Period-End Closing - Enables the user to create postings in the accounting system when a fiscal year or posting period ends. This function allows the transfer of previous G/L account balances from one fiscal year or period to another, as retained gain.  

Data Archiving  - Enables users who have been using SAP Business One for more than two years to archive closed transactional data (such as closed sales and purchasing documents, reconciled journal entries, and so on) related to old financial periods that have already been locked.

The data archiving utility lets you preview the expected results of the process, so that you know which documents will be removed from the database, the expected reduction in database size, and more. Accordingly, you can decide whether to run the archiving process, or to re-enter the archive parameters.

If data cannot be archived, an error log displays, containing problem diagnoses.

Year Transfer   (Israel & Netherlands) - Enables the user to build a new company on a separate data base for every fiscal year. This feature supports the transfer of essential data, such as opening balances, un-reconciled transactions, open documents (for example, invoices), G/L accounts, business partners and items.

SAP Business One can recommend which automatic journal entries should be created for exchange rate differences, up to specific date. These journal entries are required to reconcile between the foreign currency balance and the local currency balance of each foreign currency account or business partner.

Amount Differences (Russia) - enables companies who work with currencies marked as conventional units to automatically post the differences in the conventional unit/local currency exchange rate behind incoming and outgoing payments.

This function is relevant for companies where the system currency defined is different than the local currency. SAP Business One can recommend which journal entries should  be made automatically for differences in system currency. The task of the Calculate Conversion Differences function is to make adjustments between the accounts and business partner balances in the system currency and their balance in the account/business partner currency. 

Enables the user to build and maintain chart of accounts according to the special needs of the company. In addition, SAP Business One provides a chart of accounts template for every country,  according to the  localization defined for the company, which companies can adapt to their own business requirements. This feature also enables the user to characterize the accounts using various parameters, including sales/expenditure, tax exemptions, relevance to budget, and so on.

Account segments are used to distinguish between functional divisions or areas of responsibility within a business. Typical segments are division, department, product line, and geographic area. This option is used mainly in the United States.

For financial reports, you can select noncontiguous profit centers to report within the segments. You can also select which account segments to view, in order to expand or limit details.

Enables companies which manage a continuous stock system to include the recording of expense accounts in journal entries created automatically due to the creation of the following purchasing documents which affect the inventory valuation: A/P Invoice (not based on a Goods Receipt PO), A/P Credit Memo, Goods Receipt PO and Good Returns. 

Enables companies to define and manage budgets. Users can configure budget allocation methods, define budget figures in any currency (local currency, foreign currency, or both), and budget scenarios. The budget scenarios can be imported and exported from one company to another. SAP Business One enables the user to activate online alerts that inform the user whenever a transaction exceeds the monthly or annual budget limit. In addition, budget reports, enable the user to generate profit and loss statements, balance sheets and trial balances within the framework of the defined budget. 

As a subsidiary ledger to the general ledger in Financial Accounting, the Fixed Assets for SAP Business One enables the user to manage and monitor tangible fixed assets. Important processes like acquisition, credit memo, retirement and transfer are supported. The system calculates planned depreciations according to the costs of acquisition and production as well as the useful life. In the Fixed Assets master data the user can monitor the change of values over the course of a year as a quick overview and the depreciation forecast can simulate the future depreciation. As an important supplement to the balance sheet the asset history sheet displays all changes to the asset portfolio (transactions) in a fiscal year. Historical data and beginning values of a fiscal year can be made available by Data Import functionality.

Enables the business to update the value of its assets according a specific index and price list. The revaluation process is done in two levels:

Inventory Revaluation - the item's value is revaluated by the inventory revaluation wizard .Items can be revaluated according to specific price list and a chosen index, or only by selected index. The inventory revaluation is the basis of the whole revaluation process.

G/L Account Revaluation - G/L accounts are revaluated by the G/L Account Revaluation Wizard. SAP Business One supports the Mexican requirement for adjustments in the cost of sales accounts, that should be done before the G/L accounts are revaluated. These adjustments are performed by the Cost of Sale Revaluation wizard and taken in to account for the G/L account revaluation.

Enables the user to generate a detailed report, which displays, journal entries that were automatically created by documents produced in SAP Business One, or manually, by the users.

Contain information about the number of open receivables/liabilities for a customer/vendor, as well as how old the receivable/liability is. Analyzes receivables owed by customers/liabilities to vendors. Sorts receivables/liabilities according to age. You can also choose whether to group the report results by customer or sales employee (for receivables) or by vendor or buyer (for liabilities).

The aging reports can be generated according to a defined range of document date, due date, and posting date. The interval can be calculated according to days, months, or posting periods. If you set the interval to days, you can specify the number of days in each pulse.  

Each customer/vendor (depends on the report) is represented in the report results in one line; you can push a button and see the details for all customers/vendors in one window. 

In addition, it is possible to print the detailed aging report consecutively for each customer/vendor.

The selection criteria of the report can be printed together with the report results, on a separate page.