ProjectManagement based on SAP Business One > ProjectManagement > Contract Management

 

Contracts form the basis for the project accounting. They contain all critical information on the defined accounting conditions and on the prices and accounting units for different services, materials and travel expenses. Different contract types can be defined:

Contract Management
Fixed Price ContractPartner Product Available

Fixed price contracts are used in order to be able to represent services/deliveries based on a certain price agreed with the customer. Rendered services or used materials can be recorded on subpositions for the purpose of costing what makes a target/actual comparison of costs and revenues possible at any time.

 
Time and Material ContractPartner Product Available

Services, materials and travel expenses can be recorded for a project contract. Having approved and possibly changed by the project manager, the respective positions can be invoiced. Many filter options are available enabling the accounting per employee, by service date etc.

 
Phases and Milestone ContractPartner Product Available

This contract type is used in order to settle positions based on phases or milestones according to the project's degree of completion. Percentage accounting is possible, e.g. 50 % when the order is place, 30 % with delivery and 20 % after completion.

 
Recurrent Invoicing ContractPartner Product Available

Enables the periodic accounting of services, i.e. monthly or quarterly. In addition, saving the contract period is possible.

 
Down Payment InvoicePartner Product Available
Based on due date or phase, the user is able to create several down payment invoices for a project contract which reduce the final account.
 
Call-Off ContractPartner Product Available

General agreements can be used to store standard price arrangements for a customer or different projects. Call-off contracts based on these agreements have automatically the same prices. Changing prices in the general agreement results also in changing all linked call-off contracts.

 
Contract ReportsPartner Product Available

A variety of reports gives you an immediate overview of costs and revenues. For example:

Contract Totals - shows all services and materials for a particular contract and provides actual/target comparison with respect to quantities and values. Showing the gross revenue is optionally possible.

Residual Volume Report - shows the contract volume that has not been invoiced on a value basis or as percentage.

 
RetentionsPartner Product Available
Warranty or security retentions can be defined that reduce automatically each partial or final invoice by the respective percentage. The retention is considered as account receivable from retentions in the accounting department. At the defined date, the billing wizard suggests the corresponding value for invoicing. The balance sheet transfer "Account Receivable (Trade Debtros)" vs. "Account Receivable (Retention)" is made.
 
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