Purchase order 

Enables users to order materials or services from vendors. This order updates the available quantity of the ordered items and informs the warehouse manager of the expected delivery date. If necessary, users can close selected rows in an open purchase order. 

Create Purchase Order from Sales Order

Enables users to link sales orders to purchase orders. This allows a related purchase order to be raised when a users is preparing a sales order, to ensure that the appropriate level of goods are in the warehouse on the required shipping date. 

Supports purchase order (PO) splitting. This allows a single PO to be split into multiple parts where items need to be shipped to multiple warehouses. The split or revisions are required so that unique packing slips and delivery notes can be created for each shipment.

Supports goods receipt for purchase order. This document should be created as soon as the goods are received from the vendor.

When you enter a goods receipt PO, the goods are accepted into the warehouse and the quantities are updated. If your company runs a continuous stock system, SAP Business One creates the relevant postings to update the stock values as well. Goods receipt PO can be created independently or based on a purchase order. Goods receipt PO can contain lines with negative amounts, or to be created for negative total amount. 

If the user needs to reverse a purchasing transaction for an item, a corresponding purchasing document to balance it. This document reverses the quantity and value-based changes either completely or partially.

The goods returns is the clearing document for a goods receipt PO.

When you enter a goods returns, the goods are issued from the warehouse and the quantities are reduced. You can create goods returns with negative amount, or include in it lines with negative amounts.  If your company runs a continuous stock system, SAP Business One creates the relevant postings to update the stock values as well.

Enables the user to comply with the legal requirement to issue an A/P Correction Invoice if one or more of the following events happened after the original A/P Invoice was issued: rebates or discounts were granted; goods were returned; prices of goods/services were changed; mistakes were discovered in price, tax rate and amount, net and gross value, quantity or unit of measure. The accounting transaction created by the A/P correction invoice is posted automatically to the default control account defined for the vendor. If required, you can alternate this control account for the specific A/P correction invoice.

If required, the A/P Correction Invoice can be cancelled by being drawn into an A/P Correction Invoice Reversal.

Enables companies which import goods, to calculate the cost prices of the imported items allocating customs, transport and insurance fees, taxes and other landed costs to the original price of the imported items.

Supports vendor invoice for assets. When a user adds a payment Invoice/Purchase Credit Memo with items marked as fixed assets, the posting has an account payable account different from the regular account payables account in the Financials module. Enables users to define several account payable accounts for each business partner.

Enables users segregate warehouses by geographic locations.

Enables each row item within a purchase order or an accounts payable voucher to be shipped to, or specified as a different warehouse location. The addresses in SAP Business One are built based on separate components (such as city, street, and so on), so each component can be updated independently at the document level. In addition, this format enables easier integration with external applications that require the address fields in a component structure, for example, Electronic Data Interchange (EDI).

Includes Customs Bill functionality, which is required when importing goods from a non-European Union (EU) country into the EU. The carrier has to clear goods from the non-EU country through customs and pay the required duties. The customs authorities issue a document confirming clearance of the goods, describing the goods and duties payable. The carrier pays the customs and includes the amount in the final invoice issued to the customer. The customer will receive two documents from the carrier: carrier invoice and customs document. The customer has to post both documents, taking into account that the customs document has already been paid by the carrier.

This feature enables a vendor to request from a customer partial or full payment in advance, before the customer is invoiced. SAP Business One supports two methods of down payment processing based on down payment invoice and down payment request:

Down Payment Invoice -  enables the user to create the appropriate accounting postings once the down payment is made. After the actual payment is done, the down payment invoice is cleared through the creation of the final invoice. 

Down Payment Request - enables the user to document the down payment without creating any postings. In this case the down payment becomes evident in accounting only after the down payment request is paid, while the down payment is cleared when the final invoice is paid.

Down Payments Process (Canada and USA) -  enables the user to create a payment document for down payment amount directly from the sales/purchase order. The respective Down Payment Invoice is then created automatically at this time, and later can be cleared after the goods/services are delivered, and the final invoice is created.

Down Payments Process (Czech Republic, Hungary, Poland, and Slovakia) - enables the user to create Down Payment Request with or without reference to order, create a payment for it, draw the paid Down Payment Request to a Down Payment Invoice, and eventually create a final invoice that is based on the Down Payment Invoice. The amount of the drawn Down Payment Invoice is reduced from the total amount of the final invoice. If the total amount of the final invoice is greater than the Down Payment Invoice drawn, it can be cleared by payment document.

 Down Payments Process (Czech Republic) - in case the final invoice is issued shortly after goods/services are delivered/received, it is legally allowed not to issue a down payment invoice. This business practice is supported by SAP Business One 2007, so the user can decide which down payment process (with or without down payment invoice) to perform according to the specific business case. 

All processes described above are available for A/P and A/R.

This feature is not available in Israel. 

When creating a purchase order, SAP Business One calculates the quantity which should be purchased to achieve the required stock level.

Displays a list of the open documents in purchasing and sales. Enables users to use this list as a basis around which they organize day-to-day work. For example, this function can ensure that users have completed tasks on time. These reports also highlight any possible inconsistencies in the business and enable users to correct them accordingly. 

A purchasing or sales document is incomplete until the transaction is transferred to a follow-on document. In the case of an order, the follow-on document is, for example, the delivery of the order. In the case of an outgoing invoice, it is an incoming payment.

In addition, the user can generate through this report a list of the missing items. 

Enables users to analyze purchase volume from three perspectives: purchase volume per vendor, purchase volume per item, and purchase volume per buyer. Enables users to combine these three perspectives to gain a better overview of purchase.

In some business cases, such as when the company gives/receives free samples, or air lines customers are granted free ticket in exchanges of traveler miles, the goods/services are given/received free of charge, but the tax amounts derived from such transactions still have to be paid and reported. For this purpose, SAP Business One supports the creation of purchasing documents for tax amounts only.

This option is not available in Israel.