Enables to send quote requests to several suppliers directly from the purchase process. Suppliers have only to enter their respective prices.

Purchase order 

Enables users to order materials or services from vendors. This order updates the available quantity of the ordered items and informs the warehouse manager of the expected delivery date. If necessary, users can close selected rows in an open purchase order. 

Create Purchase Order from Sales Order

Enables users to link sales orders to purchase orders. This allows a related purchase order to be raised when a users is preparing a sales order, to ensure that the appropriate level of goods are in the warehouse on the required shipping date. 

Supports goods receipt for purchase order. This document should be created as soon as the goods are received from the vendor.

When you enter a goods receipt PO, the goods are accepted into the warehouse and the quantities are updated. If your company runs a continuous stock system, SAP Business One creates the relevant postings to update the stock values as well. Goods Receipt PO can be created independently or based on a Purchase Order. 

If the user needs to reverse a purchasing transaction for an item, a corresponding purchasing document to balance it. This document reverses the quantity and value-based changes either completely or partially.

The Goods Returns is the clearing document for a Goods Receipt PO.

When you enter a Goods Returns, the goods are issued from the warehouse and the quantities are reduced. If your company runs a continuous stock system, SAP Business One creates the relevant postings to update the stock values as well.

Supports vendor invoice for assets. When a user adds a payment Invoice/Purchase Credit Memo with items marked as fixed assets, the posting has an account payable account different from the regular account payables account in the Financials module. Enables users to define several account payable accounts for each business partner.

Enables each row item within a purchase order or an accounts payable voucher to be shipped to, or specified as a different warehouse location.

Includes Customs Bill functionality, which is required when importing goods from a non-European Union (EU) country into the EU. The carrier has to clear goods from the non-EU country through customs and pay the required duties. The customs authorities issue a document confirming clearance of the goods, describing the goods and duties payable. The carrier pays the customs and includes the amount in the final invoice issued to the customer. The customer will receive two documents from the carrier: carrier invoice and customs document. The customer has to post both documents, taking into account that the customs document has already been paid by the carrier.

This feature enables vendors to request partial or full payment from customers in advance, before the customers are invoiced. SAP Business One supports two methods of down payment processing, based on down payment invoice and down payment request:

Down Payment Invoice - enables users to create the appropriate accounting postings once the down payment is made. After the actual payment is in, the down payment invoice is cleared through the creation of the final invoice. 

Down Payment Request - enables users to document the down payment without creating any postings. In this case the down payment becomes evident in accounting only after the down payment request is paid, while the down payment is cleared when the final invoice is paid. 

All processes described above are available for A/P and A/R.

When creating a purchase order, SAP Business One calculates the quantity which should be purchased to achieve the required stock level.

Displays a list of the open documents in purchasing and sales. Enables users to use this list as a basis around which they organize day-to-day work. For example, this function can ensure that users have completed tasks on time. These reports also highlight any possible inconsistencies in the business and enable users to correct them accordingly. 

A purchasing or sales document is incomplete until the transaction is transferred to a follow-on document. In the case of an order, the follow-on document is, for example, the delivery of the order. In the case of an outgoing invoice, it is an incoming payment.

In addition, the user can generate through this report a list of the missing items. 

Enables users to analyze purchase volume from three perspectives: purchase volume per vendor, purchase volume per item, and purchase volume per buyer. Enables users to combine these three perspectives to gain a better overview of purchase.

Users can create a purchasing target document with the push of a button from within the base document, saving valuable time and effort. For example, they can create a new goods receipt

In some business cases, such as when the company gives/receives free samples, or air lines customers are granted free ticket in exchanges of traveler miles, the goods/services are given/received free of charge, but the tax amounts derived from such transactions still have to be paid and reported. For this purpose, SAP Business One supports the creation of purchasing documents for tax amounts only.