The application enables the creation of manual journal entries for G/L accounts and business partners. The journal entry is recorded directly to the database and, therefore, cannot be deleted. Journal entries that were created automatically can also be viewed when a specific document, such as an invoice, is added.

SAP Business One automatically creates reverse transactions for selected journal entries. These transactions are added to the database only after users approve them. To specify if a manual journal entry should be reversed, mark the specific checkbox found in the header of the journal entry.

This feature enables users to define postings for regular execution in accounting. When users specify a frequency for each recurring posting, SAP Business One automatically reminds them to enter these postings. The transaction amounts do not have to be the same each time, nor do the percentages have to be fixed (although they recur on dates that are known in advance, and they usually comprise the same objects). Examples of recurring journal entries can be payroll orders or standing instructions that are paid by the bank every month. Users can change the default control account in business partner rows when creating templates of recurring postings. 

This feature simplifies entering a journal entry, so that users can create templates of common and/or complicated journal entry structures. Users can specify accounts and business partners, and organize them according to debit or credit sides. When adding journal entries, users can call up the relevant template and specify the amounts without defining the account structure. It is possible to change the default control account in business partner rows when creating posting templates. Then, when users create journal entries based on a posting template, the relevant amounts are posted to the selected control accounts.

Multiple Periods - enables users to create and organize posting periods that are compatible with the company's accountancy requirements. Transactions can be entered into all open periods. Posting periods can be closed when a period or calendar year has ended, using the period-end closing function, thus creating relevant postings in the accounting system. Users can define various types of periods: for the entire year, by quarters or months, or by a certain range of days.

Period-End Closing - enables users to create postings in the accounting system when a fiscal year or posting period ends. This function allows the transfer of previous G/L account balances from one fiscal year or period to another, as retained gain.

SAP Business One can recommend which automatic journal entries should be created for exchange rate differences, up to specific dates. These journal entries are required to reconcile between the foreign currency balance and the local currency balance of each foreign currency account or business partner.

This function is relevant for companies whose defined system currency is different from the local currency. SAP Business One can recommend which journal entries should be made automatically for differences in system currency. The task of the Calculate Conversion Differences function is to make adjustments between the accounts and business partner balances in the system currency and their balances in the account/business partner currency. 

This feature enables users to build and maintain a chart of accounts according to the special needs of the company. In addition, SAP Business One provides a chart of accounts template for every country, according to the company's defined localization. Companies can adapt the chart of accounts to their own business requirements. This feature also enables users to characterize the accounts, using various parameters such as sales/expenditure, tax exemptions, relevance to budget, and so on.

Account segments are used to distinguish between functional divisions or areas of responsibility within a business. Typical segments are division, department, product line, and geographic area. This option is used mainly in the United States.

For financial reports, you can select noncontiguous profit centers to report within the segments. You can also select which account segments to view, in order to expand or limit details.

This feature enables users to create, with the click of a button, multiple numbers of active accounts composed from a combination of different segments. In addition, they can create a specific G/L account in a number of different account groups simultaneously, for example, a separate account for each department. Account Code Generation is available only when the chart of accounts is based on segmentation accounts.

This feature enables companies that manage a continuous stock system to include the recording of expense accounts in journal entries. The relevant journal entries are created automatically due to the creation of the following purchasing documents that affect the inventory valuation: A/P invoice (not based on a goods receipt PO), A/P credit memo, goods receipt

Companies use this feature to define and manage budgets. Users can configure budget allocation methods, define budget figures in any currency (local, foreign, or both), and create budget scenarios. The budget scenarios can be imported and exported from one company to another. SAP Business One enables users to activate online alerts that inform them whenever a transaction exceeds the monthly or annual budget limit. In addition, budget reports enable users to generate profit and loss statements, balance sheets, and trial balances within the framework of the defined budget. 

As a subsidiary ledger to the general ledger in Financial Accounting, Fixed Assets for SAP Business One enables users to manage and monitor tangible fixed assets. Important processes such as acquisition, credit memo, retirement, and transfer are supported. The system calculates planned depreciations according to the costs of acquisition and production, as well as the useful life. In the fixed assets master data, users can monitor the change of values over the course of a year as a quick overview, while the depreciation forecast can simulate the future depreciation. As an important supplement to the balance sheet, the asset history sheet displays all changes to the asset portfolio (transactions) in a fiscal year. The data import functionality makes available historical data and beginning values of a fiscal year.

This document lists journal transactions according to the transaction type, such as incoming payment and A/R invoice. The transaction type is automatically assigned to each transaction when it is created.

Enables the user to generate a detailed report, which displays, journal entries that were automatically created by documents produced in SAP Business One, or manually, by the users.

This document lets users generate customer statements through the Customer Aging report. Customer statements display detailed account activity based on a user-defined cut-off date, as well as an aging of current and past due activity. The report displays both the customer reference and the document number.